of The First Congregational Church of Rockport,
As Amended at Annual Meeting
January 27, 2019
Article I – Name
The name of this church shall be “The First Congregational
Church of Rockport, Massachusetts Inc.”
Article II – Purpose
The avowed purpose of this church shall be to worship God,
to preach the gospel of Jesus Christ, and to celebrate the sacraments; to
realize Christian fellowship and unity within this church and the Church
Universal; to render loving service toward all people; and to strive for
righteousness, justice, and peace.
Article III – Polity
This church shall be a part of the United Church of
Christ and the Massachusetts Conference of the United Church of Christ, and it
shall sustain that relationship to the United Church of Christ described in
those portions of the constitution and bylaws of the United Church of Christ adopted
July 4, 1961, or as amended, relating to local churches.
The government of this church is vested in its members
who exercise the right of control in all its affairs, subject, however, to the
laws of the Commonwealth of Massachusetts relating to ecclesiastical
Article IV – Faith and
Faith: This church acknowledges as its sole head,
Jesus Christ, the Son of God and the Savior.
It acknowledges as brothers and sisters in Christ all who share in this
confession. It looks to the Word of God
in the Scriptures, and to the presence and power of the Holy Spirit, to foster
its creative and redemptive work in the world.
It claims as its own the faith of the historic Church expressed in the
ancient creeds and reclaimed in the basic insights of the Protestant reformers. It affirms the responsibility of the Church
in each generation to make this faith its own.
In accordance with the teaching of our Lord and the practice prevailing
among Protestant Christians, it recognizes two sacraments: Baptism and the
Lord's Supper, or Holy Communion.
One expression of this faith is:
STATEMENT OF FAITH
We believe in
you, O God, Eternal Spirit, God of our Savior Jesus Christ, and our God, and to
your deeds we testify:
You call the
worlds into being, create persons in your own image, and set before each on the
ways of life and death.
You seek in
holy love to save all people from aimlessness and sin.
people and nations by your righteous will declared through prophets and
Christ, the man of Nazareth, our crucified and risen Savior, you have come to
us and shared our common lot, conquering sin and death and reconciling the
world to yourself.
You bestow upon
us your Holy Spirit, creating and renewing the church of Jesus Christ, binding
in covenant faithful people of all ages, tongues, and races.
You call us
into your church, to accept the cost of joy of discipleship, to be your
servants in the service of others, to proclaim the gospel to all the world and
resist the powers of evil, to share in Christ's baptism and eat at his table,
to join him in his passion and victory.
You promise to
all who trust you forgiveness of sins and fullness of grace, courage in the
struggle for justice and peace, your presence in trial and rejoicing, and
eternal life in your realm which has no end.
honor, glory and power be unto you.
Covenant: We covenant one with another to seek and
respond to the Word and the Will of God.
We purpose to walk together in the ways of the Lord, made known and to
be made known to us. We hold it to be
the mission of the Church to witness to the gospel of Jesus Christ in all the
world, while worshipping God, and striving for truth, justice, and peace. We depend on the Holy Spirit to lead and
empower us. We pray for the coming of
the kingdom of God and we look with faith toward the triumph of righteousness
and eternal life.
Article V – Membership
Classes of Membership. There shall be two
classes of members: active and inactive.
Active Members. The Active Members of this
church shall be those persons who have been received by the church and who have
given assent to the covenant of the Church.
Associate members are Active
Members whose routine living circumstances compel them to live seasonally in
communities at such great distances apart from each other that a formal connection
with a separate Church in each of those distant communities is appropriate and
desirable. Associate Members shall enjoy
all the rights, privileges, and responsibilities of other Active Members.
Persons having conversed with the Pastor about the meaning of Church
Membership, and commended by him/her to the Diaconate, shall be received at a
communion service or at some other time as appointed by the church.
Any who are unable to attend in
public may, upon recommendation of the Diaconate, be received in absentia. Members may be received in any one of the
by confession of faith and baptism, if not previously
by presentation of a satisfactory letter of transfer
from another church.
on reaffirmation of faith, if a letter is not
Associate members are received
through reaffirmation of faith.
The continuance of membership shall be subject to the principles and usage of
the United Church of Christ, and especially as follows:
Any active member who desires a
letter of transfer and recommendation to another church is entitled to receive
it upon request. This letter shall be
valid as a recommendation for one year only from its date, unless renewed, and
this restriction shall be stated in the letter.
The right to vote shall be suspended when a letter is granted, and
membership shall terminate upon notice of acceptance into another church or at
the end of one year, if inquiry fails to give ground for renewal. General letters addressed to no particular church
shall not be granted.
If a member desires to join a
religious body with which this church is not in fellowship; or which would not
receive its letter, the church shall, upon request, issue the member a
certificate of standing, and membership shall terminate upon receipt of notice
that said member has been received into the body to which the certificate was
given, or at the expiration of one year from the date of such certificate.
If, because of change of faith or
belief, a member in regular standing asks in writing to be released from
covenant obligations, the church shall endeavor patiently to secure the
member's continuance in its fellowship.
Failing in such effort, the church shall grant the request and terminate
such membership and so notify the person in writing.
An associate member is not eligible
to receive a letter of transfer or certificate of standing.
Inactive Members. Inactive members of the church
shall be those members whose addresses have been long unknown or who for a
period of two years, in spite of kindly approaches, have not communicated with
the church or contributed to its support.
Such members may be transferred, by action of the Diaconate, to an
inactive list. Persons whose membership
has been transferred to the inactive list may, upon evidence of renewed
interest, be restored to the active list by the Diaconate.
Responsibilities. Members are expected to
faithfully live the Christian life; to attend regularly the services of the
church; to contribute through pledging and/or service to its support and its
missions; to share in its organizational work and to seek diligently the
spiritual welfare of all people. These
expectations/responsibilities should be taken seriously.
Article VI – Religious Services
Services of worship shall be held at given hours each
Sunday, except when temporarily suspended by vote of the church.
The sacrament of the Lord's Supper shall be celebrated
on the first Sunday of each month, except at other times as the minister or the
Diaconate may decide.
Baptism shall be administered at such times as the
minister or the Diaconate may appoint.
This church shall support a church
school. It shall be the purpose of the
church school to lead its members into an increasing experience of fellowship
with God and in the development of a character which shall be genuinely and
consistently Christian in all human relationships. It will endeavor to develop interest in the
Church and increasing desire and ability to participate in its life and work.
Other services for worship, inspiration, prayer, study,
and fellowship may be held as determined by the church.
Article VII – Business
The Annual Meeting. The Annual Meeting shall be called
to order by the clerk, and shall be held late in January, on a date determined
at the preceding Annual Meeting, to elect officers and committee members and to
transact any other business that may legally come before it. The
business to be transacted shall be posted with or included in the call at least
three weeks in advance of the date of the meeting. The report of all officers, boards, standing
committees, special committees, and auxiliary organizations shall be made in
writing, and a copy shall be filed with the clerk on or before January First,
except those of the treasurer of the church and the treasurer of mission funds,
which shall be due January 15. The
reports may then be prepared in printed form for the meeting.
Special Meetings. Special church meetings shall
be called by the clerk upon the direction of the minister, the Church Cabinet,
the Diaconate, or upon written request of five adult members. The nature of the business shall be stated in
the call, which shall be posted at least three weeks in advance of the date of
the meeting. Adequate note of such
meetings shall be sent to the membership.
Quorum. Twenty percent of the active membership
shall constitute a quorum for the transaction of business at the Annual Meeting
or any special meeting.
Article VIII – Officers,
Assistants, and Duties
Complement - The officers shall consist of a minister,
a clerk, a treasurer, a treasurer of missions fund, an historian, and a
moderator. There may be an assistant treasurer, if one has been
An officer who has been designated
as supervisor of a paid member of the church staff shall, with the guidance of
the Personnel Committee, develop a functional job description for the staff
member and conduct an annual performance review of the staff member.
Terms - All officers and assistants, except the
minister, shall be elected by ballot at the Annual Meeting and shall hold
office for two years, or until the successors are elected and qualified.
Vacancies - Any
vacancies, except the minister, shall be filled by the Nominating Committee
with the approval of the Church Cabinet.
Replacement officers and assistants shall serve the remainder of their
predecessors’ unfulfilled terms. Other
officers, assistants, and committees may be elected or appointed as the Church
Cabinet shall determine.
Selection. When the
Church is without a minister, the Church Cabinet:
(1) shall make
all necessary arrangements for an interim minister to fill the vacancy, and
(2) shall appoint
a Pastoral Committee, which shall be approved by a majority vote of the church
at a Business Meeting. It shall be the
responsibility of the Pastoral Committee to seek a candidate for the office of
The Pastoral Committee shall
present to the church membership the name of the candidate it recommends to
fill the vacancy. Nominations to the
pastoral office must lie over one week before action can be taken on them.
The selection of a minister rests
entirely with the church members who shall make a choice by a two-thirds vote
of the members present at a special meeting called for that purpose. The minister shall be elected for an
indefinite period and may be removed from office by the church or may dissolve
the relationship voluntarily. In order
to terminate this relationship, two months' written notice stating such
intention shall be given by either party, unless shorter notice is mutually
The Call to the Minister. In the call, the terms
of the relationship shall be stated, including the agreement of the church to
participate in the Annuity Plan of the United Church of Christ, the Conference
Group Health Insurance Program, and other terms agreed between the candidate
and the Pastoral Committee. The
minister, the church, the Association, and the Conference executive each shall
receive a copy of the call. When a
minister accepts a call to this church, the church and s/he shall join in
requesting that the Association arrange for a service of installation or
A report of this service shall be
signed by the proper officer of the Association and by the Conference
executive, and copies shall be sent to the secretary of the United Church of
Christ and to the Council for Church and Ministry.
Duties. The minister shall be in charge of the
spiritual welfare of the church with the assistance of the Diaconate and shall
seek to enlist persons as followers of Jesus Christ, lead worship, and preach
the Gospel. The minister shall
administer the sacraments and be in charge of all services of public worship,
and administer the activities of the church in cooperation with the various
boards and committees. The minister
shall be ex-officio on and an advisory member of all boards and committees.
An associate or assistant minister may be chosen
in the same manner as the minister was chosen.
The duties of an associate or assistant minister shall be defined by the
minister and the Diaconate.
The clerk shall cast one ballot
for the Officers and Committee Members as nominated by the Nominating
Committee. The clerk shall keep a
faithful record of the proceedings of the church. S/He shall keep a register with addresses of
the members and modes of their reception and removal. S/He shall keep a record of all baptisms,
marriages, and funerals performed in the church or parsonage and, when
performed in any other place, by a pastor representing this church. S/He shall issue letters of transfer,
notifying the churches to which they are addressed, preserve on file all
communications and written official reports, give legal notices of all meetings
when such notices are necessary, conduct all correspondence so far as this is
not otherwise provided for, and perform such other duties as are prescribed by
Treasurer. The treasurer shall oversee all
receivables, payables, and payroll.
The treasurer shall hold all money
and keep suitable books of accounts. S/He shall ensure that all monies are
deposited in such banking institutions as shall be approved by the Board of
Trustees. S/He shall make monthly written financial reports in detail of
receipts and disbursements as directed by the Board of Trustees. At each Annual
Meeting of the church, the treasurer shall report in detail the financial
condition of the church, including all its invested funds.
The treasurer shall be assisted by
an assistant treasurer, if one has been elected, and may appoint additional
assistants. The treasurer may appoint paid employees of the church as assistants
with the approval of the employees' supervisors. The treasurer shall
delegate the following duties to different assistants in a manner
that will ensure proper financial control:
Receivables. A treasurer's assistant shall be
responsible for receivables, collecting all monies due to the church on pledges
and free will offerings, and shall prepare statements of the nature and purpose
of the collection for the treasurer and treasurer of mission funds.
Payables. A treasurer's assistant shall be
responsible for payables, receiving all requests for payment and preparing
checks for signature in payment of same.
Payroll. A treasurer's assistant shall be
responsible for payroll, preparing paychecks and withholding taxes.
Checks shall be signed by a
Trustee or other designated officer of the Church in accordance with the most
current policy adopted by the Trustees for this purpose as provided in Article
X, Section 3.
Assistant Treasurer. If an assistant treasurer has been elected,
s/he shall assist the treasurer and shall assume responsibility for duties
delegated by the treasurer to ensure proper financial control. The assistant
treasurer shall serve as treasurer pro tem when the treasurer is not available.
Treasurer of Mission Funds. The treasurer of
mission funds shall receive from the treasurer a statement of the nature and
purpose of the collection made. The
treasurer of mission funds shall be an ex officio member of the Outreach
Committee and shall make an annual report, in detail, to the Church.
Moderator. The Moderator shall preside at the
Annual Meeting, at Church Cabinet meetings, and at all other meetings of the
church in its corporate capacity. If,
for any reason, the moderator is unable to serve at any meeting, a moderator
pro tem may be elected.
Historian. The historian shall serve also as
archivist. As archivist, s/he shall
collect and arrange non-current records of the church and see to their
preservation and safe storage. As
historian, s/he shall be kept informed about the themes and topics central to,
or illustrated by, the church's records, and shall work cooperatively with the
minister and the clerk to make and preserve accurate, informative records. The historian also shall provide an annual
report of the state of the records and the care being given them.
ARTICLE IX – Church Cabinet
Organization. The Church Cabinet shall be
composed of the officers of the church
plus a representative of each board and permanent committee listed in Article X
Section 1A. Fifty percent of the
Cabinet membership present at any meeting shall constitute a quorum for said
meeting. The moderator shall be
Representation of the Flower
Committee and the Board of Ushers is optional, and the absence of such
representatives shall not affect quorum calculation.
Duties. The Church Cabinet shall coordinate the
work of the church, its committees and boards.
It shall be the policy-making body of the church and shall be
responsible for resolving issues brought before it by the committees. The Church Cabinet shall designate one
officer or committee as supervisor for each paid member of the church staff.
ARTICLE X – Boards and
Membership and Duties
The Boards and Permanent Committees shall comprise:
a Board of Trustees,
a Christian Outreach Committee,
a Christian Education Committee,
a Music Committee,
a Personnel Committee,
a Board of Ushers,
a Flower Committee,
a Nominating Committee,
a Stewardship Committee,
a Pastor-Parish Relations Committee,
a Membership Committee.
plus whatever other committees may
be appointed or elected.
Manner of Election or Appointment – Boards and Permanent
Committees. The members of each of
the above boards and permanent committees, other than the Nominating Committee,
shall be elected at an Annual Meeting in such a manner that – in order to
guarantee continuity – under no circumstances will an entire board or committee
be replaced at any given Annual Meeting.
Members of the Nominating Committee shall be appointed by the Cabinet
based on recommendations of the constituent committees as provided in Article
X, Section 10A.
Manner of Appointment – Subcommittees. Each of the above boards and permanent committees
may appoint volunteers to serve on one or more standing or ad hoc subcommittees
as its needs may call for. Members of such subcommittees are appointed at
the discretion of the appointing board or committee and need not be approved by
the Congregation at an Annual or other meeting.
Open Meetings Requirements: All board and permanent committee meetings
except those of the Personnel Committee and Pastor-Parish Relations Committee
are considered as open meetings to Church Members. Boards and committees may conduct
teleconferences and videoconferences provided that minutes are recorded and
that such meetings comply with the open meeting provisions of these
bylaws. If a meeting has no physical
presence at the church, a means by which Church Members can participate shall
be made available, and any necessary telephone number, web address, or other
connection information shall be publicized.
Boards and committees may hold discussions by email and vote by email provided
that the matter is either uncomplicated or has previously been discussed in a
meeting and that all board or committee members, as applicable, approve. The chairperson shall preserve all email
messages that represent votes, and the results of email votes shall be entered
into the minutes of the subsequent meeting.
A committee that has been designated as supervisor of a paid member of
the church staff shall, with the guidance of the Personnel Committee, develop a
functional job description for the staff member and conduct an annual
performance review of said staff member.
All vacancies between Annual Meetings in church offices, other than the
minister, and in boards and permanent committees, other than the Nominating
Committee, shall be filled by the Nominating Committee with the approval of the
Church Cabinet. Replacement members
shall serve until the subsequent Annual Meeting, at which time a new term will
start for that replacement’s position. If the replacement member is chosen to
fill that new term, then that term will be considered the replacement member’s
No member of a permanent committee
other than the Board of Ushers and the Flower Committee shall be eligible for
re-election for one year after having served two consecutive full terms. Term lengths and term limits may be suspended
by a three-fourths vote of the church members present and voting at an Annual
Quorum Requirements: Fifty percent of the board or committee
membership present at any meeting shall constitute a quorum for said
meeting. For such boards and committees to
which a youth member is appointed, said youth member's attendance is not to be
considered for quorum calculations.
Organization. The Diaconate shall consist of
seven members, all of whom must be church members, each of whom shall serve a
two-year term. The Diaconate may also appoint
one youth for a term of one or two years.
The Board shall organize by the election of a chairperson, a secretary, and
representatives to the Nominating Committee and to the Cabinet.
Duties. It shall be the duty of the Diaconate to
cooperate with the minister in ministering to the spiritual needs of the church
and the community. The members of the
Diaconate shall prepare and assist in the administration of the sacraments, and
the entire board shall assist in caring for the poor, the sick, the sorrowing,
the uninvolved, and the stranger. They
shall have sole jurisdiction over disbursements from the Living Memorial Fund.
They may propose applicants for
membership to the church and assist the minister by sharing with prospective
members their hopes and expectations in becoming members of this church. They shall join with the minister in support
of those who wish to take this step.
They shall consult with the clerk and make an annual check of the church
membership roll and report any revisions to the church at the annual meeting.
The Diaconate shall develop and
maintain a functional job description of the Pastor’s duties and
responsibilities, and shall undertake annually an evaluation of the pastor and
the ministry of the church.
Board of Trustees.
Organization. The Board of Trustees shall
consist of six members, five of whom must be church members. Insofar as practicable, two members of the
board shall be elected by the church at each Annual Meeting to serve a
three-year term. The Board of Trustees
may also appoint one youth for a term of one or two years. The Board of Trustees shall organize by the
election of a chairperson, a secretary, and representatives to the Nominating
Committee and to the Cabinet.
Duties. The financial affairs of the church
shall be vested in the Board of Trustees.
They shall have the care and custody of the property of the church as a
sacred trust, whether real or personal, in accordance with the provisions of
the Articles of Incorporation and these bylaws.
The Trustees shall recommend to each Annual Meeting of the church a
budget for the ensuing year, and shall oversee the church investments.
The Trustees shall develop a
written policy for the approval of payments.
All bequests to the church, whether
so specified or not, shall be held as invested funds until otherwise voted by
The Trustees shall have no power to
buy, sell, mortgage, lease, or transfer any real property without specific
authority by vote of the church.
The Trustees shall oversee the
preparation of annual Financial Statements in accordance with Generally
Accepted Accounting Principles (GAAP). This compilation of the financial
statements shall be performed by either an internal expert such as the
Treasurer, or a third party Certified Public Accountant, at the discretion of
the Trustees. A review of internal
controls shall be performed by a Certified Public Accountant each time the
Treasurer is replaced, or every 3 years, whichever comes first.
Christian Outreach Committee
Organization. The Christian Outreach Committee
shall consist of at least seven members. Insofar as practicable, two or three
of such members shall be elected at each Annual Meeting of the church to serve
a three-year term. The other members of
the committee by virtue of their office shall be: the minister and the
treasurer of mission funds. The
Christian Outreach Committee may also appoint one youth for a term of one or
two years. The committee shall organize
by the selection of a chairperson, a secretary, and representatives to the
Nominating Committee and to the Cabinet, and shall hold meetings regularly, the
aim being to secure representation on this board of all people naturally
concerned with missions.
Duties. The committee shall have charge and
supervision of all incomes received from any source for missions. It shall be its duty to suggest the annual
budget for wider missions and to
oversee all matters of apportionment of funds for missions.
Subject to any direction the church
may give, it shall direct the distribution of mission funds. It shall promote missionary interest and
systematic giving to Our Christian World Mission. It shall seek to inculcate the ideals of
The committee shall have the
function to study certain social problems in the light of the Christian faith,
to keep the church informed about said problems, and, where deemed necessary,
to present a program of action.
Recognizing that Christian
stewardship is a practice of systematic and proportionate giving of time,
abilities, and material possessions, based on the conviction that these are a
trust from God, the committee shall make a study of the Church congregation and
shall encourage actual commitments of time, talents, and money from each and
all whose name appears on our membership roll.
Christian Education Committee
Organization. The Christian Education Committee
shall consist of at least five members. Insofar as practicable, one or two of
such members shall be elected at each Annual Meeting of the church to serve a
three-year term. The Christian Education
Committee may also appoint one youth for a term of one or two years. The committee shall organize by the selection
of a chairperson, a secretary, and representatives to the Nominating Committee
and to the Cabinet.
Duties. The Christian Education Committee shall
plan, coordinate, and implement all Christian education programs and activities
for children and adults of the church and shall perform an annual review of the
Christian Education Coordinator.
Organization. The Music Committee shall consist
of at least four members. Insofar as
practicable, one or two of such members shall be elected at each Annual Meeting
of the church to serve a three-year term.
The Music Committee may also appoint one youth for a term of one or two
years. The committee shall organize by
the selection of a chairperson, a secretary, and representatives to the
Nominating Committee and to the Cabinet.
Duties. The Music Committee shall oversee the
church music program. In conjunction
with the music director, the minister, and the Board of Trustees, the Music
Committee will approve the use of the sanctuary by outside music groups upon
application. The Music Committee, in
conjunction with the minister, is responsible for hiring an organist/choir
director and any other personnel involved with the church music when a vacancy
A yearly budget for the music
program shall be submitted to the Board of Trustees. Regular meetings shall be held to coordinate
all church music activities.
Organization. The Personnel Committee shall
consist of at least three members. Insofar as practicable, one or two of such
members shall be elected at each Annual Meeting of the church to a three-year
term. The committee shall organize by
selection of a chairperson, a secretary, and a representative to the Cabinet, and
shall meet at least twice a year with the Minister and staff members, and at
other times as necessary. The committee
is given discretionary authority to maintain the confidentiality of its
discussions guided by the policies and procedures of the United Church of
Christ and applicable legal entities.
Duties. The Personnel Committee shall support
and advise staff members, without a supervisory role. The committee may act as mediator in
situations of conflict between or among staff members other than the minister,
other committees, and other members of the congregation, if asked to do so by
any party. The committee shall oversee
the church’s compliance with employment and tax laws and recognized
compensation guidelines and act as a resource on employment issues to other
committees who are responsible for overseeing staff members. The Personnel Committee shall guide officers
and committees that supervise paid members of the church staff in developing
functional job descriptions and conducting annual performance reviews for the
Board of Ushers
Organization: The Board of Ushers shall consist
of twelve members who shall be elected at each Annual Meeting of the church to
serve a one-year term. The Board of
Ushers shall meet at least once per year and shall organize by the election of
The Board of Ushers shall have charge of ushering at all religious
services of the church. The board shall
coordinate with the minister and with the Diaconate in the conduct of
services. The board shall be responsible
for counting all monies offered at worship services and conveying them to the
treasurer's assistant who is responsible for receivables.
The Flower Committee
Organization. The Flower Committee shall consist
of twelve members. Insofar as
practicable, four of such members shall be elected each year for a term of
three years. One member shall serve as
chair and shall be responsible for ordering flowers for Christmas and Easter as
well as one of the twelve months.
Duties. The committee shall see that flowers are
provided and arranged for the chancel at the Sunday morning services and at any
other service at which it would be appropriate to have flowers. One member shall represent the committee on
the Church Cabinet.
Organization. The Nominating Committee shall
consist of six members appointed by the Church Cabinet for a term of one
year. These members shall be one
representative each from the Diaconate, the Board of Trustees, the Christian
Outreach Committee, the Music Committee, the Christian Education Committee, and
the Stewardship Committee, and shall organize by the election of a chairperson,
a secretary, and a representative to the Cabinet.
The Clerk shall call the first meeting of the Nominating Committee within
two months following the Annual Meeting.
Duties. This committee shall present to the
Annual Meeting of the church a list of candidates for the offices, boards, and committees
of the church. These nominations shall
be published in the church calendar on the Sunday preceding the Annual Meeting. Additional nominations may be made from the
floor at the Annual Meeting.
Organization. The stewardship committee shall
consist of at least four members.
Insofar as practicable, one or two of such members shall be elected at
each Annual Meeting of the church to serve a three-year term. The Stewardship
Committee may also appoint one youth for a term of one or two years. The committee shall organize by the selection
of a chairperson, a secretary, and representatives to the Nominating Committee
and to the Cabinet.
Duties. It shall be the function of this
committee to conduct the annual Christian stewardship program to raise
necessary funds for the operation of the church and for its mission.
Organization. A Pastor-Parish Relations
Committee shall consist of four members, nominated by the minister and the
Nominating Committee. Insofar as
practicable, one or two of such members shall be elected at each Annual Meeting
of the church to serve a three-year term.
The committee shall organize by the selection of a chairperson, a
secretary, and a representative to the Cabinet.
Duties. The mission of the Pastor-Parish
Relations Committee is to support and maintain the relationship between the
Pastor and members of the congregation by fostering open and honest communication
and mutual responsiveness to the needs of both in their shared ministries. As an advisory group to the congregation and
the Pastor, the committee shares ideas, hopes, expectations, and concerns and
interprets roles, functions and needs.
The committee is given discretionary authority to maintain the
confidentiality of its discussions guided by the policies and procedures of the
United Church of Christ and applicable legal entities.
The committee will act as a
facilitator to resolve conflict involving the minister, offering caring and
Organization. The Membership Committee shall
consist of at least six members, all of whom must be members of the
congregation. Insofar as practicable, three of such members shall be elected at
each Annual Meeting of the church to serve a two-year term. The Committee shall
organize by the election of a chairperson, a secretary, and a representative to
Duties. The Membership Committee will seek to
attract new people to the church and will oversee publicity for the
church. The Membership Committee will
invite people to consider entering into the Covenant of Membership and create
opportunities for prospective new members to discern the meaning of
membership. The Membership Committee
will seek to deepen and maintain the involvement of the members of the
congregation. The Membership Committee
will work with the Diaconate and other church groups to enhance a welcoming
vision within the life of the congregation to support church growth and
ARTICLE XI – Fiscal Year
The fiscal year shall be the calendar year.
ARTICLE XII – Bylaws Review
These bylaws shall be reviewed by a special committee,
appointed by the Church Cabinet, at least every 5 years.
ARTICLE XIII – Amendments
These bylaws may be amended at an annual meeting or at any
special meeting called for that purpose by a three-fourths vote of the church
members present and voting.